To get all kinds of documents and letters, send them to the office every day and deal with them through secretaries.

Do they search these documents and information and get valuable information to them?

Therefore, you should pay attention to the magazine advertisements published in the newspapers, and mark them immediately if you find useful information.

When you browse the magazine, you find something of interest, draw a wavy line underneath it with a red pencil, or cut it down and stick it in an old magazine that is not worth preserving.

If the cut is very irregular, it can also be pasted on the 16 open paper. It is necessary to note down the name and date of the magazine. If the magazine itself is valuable, it should not be cut off randomly. It can copy the contents it needs.

In this process, we should pay attention to the following aspects: it is not good to cut and paste, but it is duplicating: some contents are more important, and want to cut them down, but they are reluctant to do so, because this edition is useful. Cutting this article will destroy the entire layout.

Copy it if you can't cut it.

The newspaper clippings are good for reading: for example, the typesetting of Japanese newspapers is customary and read from right to left.

After this paragraph ends, the next section is right to left.

If you go to the beginning of the next paragraph at the beginning of the last paragraph and pay little attention to it, it is easy to drop the end of an article in the newspaper clipping.

In addition, we should also pay attention to the articles which are attached to the side but not related, so that they can be read easily.

It is to use the handbook or card to sort out the information to be saved.

Using the method of excerpt, we should pay attention to the accuracy of the extract, the brief content, the proper preservation and the easy search.

Because the information collected by the Secretary from newspapers and magazines is general, and the boss does not always look so carefully when he reads it, he even uses his eyes to sweep the headlines when he is busy.

Therefore, the Secretary's responsibility now is to mark the important contents with key strokes to draw his attention.

For those long articles, especially the latest reports related to our company in foreign magazines, we must add a few lines of explanatory notes to the articles and meet some new terms and abbreviations.

In the daily work, whether the Secretary has realized that the speeches, instructions, suggestions or opinions of the superiors or related people at the meeting are very representative. As long as these things are recorded and analyzed, the valuable information can be extracted.