For the secretarial staff, writing a decent and clear letter is not only about familiarity with the business or related background of the letter, but also the basic norms of Chinese and foreign letters.

The structure of Chinese letters is mainly composed of seven parts: address, opening word, text, reward pition, congratulating, signing, date, etc.

1, a form of address, is the honorific title of a letter writer to the recipient, mainly based on the affiliation, closeness, affinity, relationship between the elder and the young, and so on.

Such as: "respected general manager Wang", "Dear director Liu", "respectful Chairman Mr. chairman" and so on.

For certain special contents or personnel exchanges with overseas Chinese areas, we can add "mention", such as "honorable Dr. general manager, Mr. Haicheng," and "Dear secretary, Miss Yu,"

2 and Kai CI are the first words of the letter, and they can be expressed in many ways.

Such as greeting "hello" and "safe and sound"; "Huai" and "Huai", "long time no communication, very fond of thinking", "half a year's journey to the country, and everything is smooth".

No matter what the object is, regardless of the content, it is very inappropriate to use "hello" as the opening letter of the letter.

In addition, the opening words of official letters can also be used for "sake, reason, knowledge, experience, introduction and decision".

3 and text are the main body of the letter and the key to whether the letter can reach the ideal effect of the writer.

A letter can be said only one thing or a few things, but official letters should be one thing at a time.

The text should be clear, clear, concise, and pay attention to the feeling of propriety, and should not be suspicious of being insulting or frivolous.

At the end of the 4 and reward pition text, a few words of remuneration can be written as a pition to the full text.

For example, "we believe that through this cooperation, the friendship between the two sides will develop further."

Again, such as "to express our heartfelt thanks" or "to greet other comrades in the company" and so on.

It is also useful for the pition from the common conclusion of official correspondence, such as "hereby, I hereby declare that I hereby reiterate, I hereby apologize," or "I hereby apologize for this." I hereby acknowledge "thank you for your understanding, for your understanding, for your reply, and for your understanding," and "for the benefit of you, for your co operation, for your consideration, my pleasure, my appreciation," and so on.

5, Zhu song, the last letter of the poem is a convention.

Because the relationship between the writer and the recipient is different, the contents of the letters are different.

Generally speaking, there are "praise for the time of peace, respect for Tai An, this salute, I wish all the best, good luck and good business" and so on. Sometimes, because of the obvious compliment of the pitional words, we can also save the congratulating words.

6, signed the letter signed by the full name of the letter holder, not only signed a surname or customary title, such as "Lao Wang, Xiaoli Wang, Wang, Xiao Li, Zhang director, Zhao manager" and so on, and should be written as "director Zhang Jinshui", "company manager Wang Fucheng" or "X company office secretary Li Qian", "x Department salesman Liu Zhen" and so on.

Today, many letters are made by computer, but even if they have printed their names, they should be signed again by hand. This shows both credit and sincerity.

For certain special objects, they should be named after their signature, such as "sincerely, respectfully, respectfully", so as to show respect for the recipient.

7, date and date are the basic elements of practical writing.

The date must be accurate, showing the responsibility of the writer, and in case of the wrong date, it may be a mistake.

The Chinese characters are 1, the handwriting is clear and easy to identify.

No wrong words, no wrong sentences.

A single word does not work but a single line does not make a page.

At least 1/3 of the pages on 2 and one page are words with a length of more than two lines.

3, ceremonial congratulatory letters, letters of condolence, invitation letters and so on should not be too long, but not less than 100 words. When writing, they should also pay attention to the rational layout of the entire page, and not a single page of two lines.

4, no red ink, red ballpoint pen or pencil.

5, to communicate in overseas Chinese areas, we should give consideration to the expression habits of local Chinese letters.

The folding of 6 and letterhead should be written out of the face.

The folding of letter paper should be simply folded in the opposite direction. It should not be folded into swallow shaped or petal shaped. This folding method is not suitable for working letters, which will affect the seriousness of work letters.

The use of 7 and envelopes should not be printed or reproduced according to the relevant regulations of the State Administration of postal services.

The envelope should also be written according to the regulations laid down by our post office.

After the recipient's name is available, "Jun Kai, Gong Kai, an Kai, pro Kai" and so on, but if a postcard is used, the word "receive" is used, and the sender of the postcard can not write "seal" and should write "send".

8, postage should be paid enough, do not send letter of credit, so as not to cause time delay due to the return of postage, the stamp sticker should be standardized, but not too close to the address, so as not to hide the number of the door when the postmark is set, resulting in delivery trouble.

Letters of postage paid must be properly pferred to the relevant departments of the post office.

The label of the air letter should be obvious.