The non fixed reserve fund refers to the unit's internal departments or staff members who do not often use petty cash. They fill in the loan documents according to the amount of the reserve fund required for each business, borrow cash from the cashier, and reimburse them to the financial department once they are used, such as invoices and other original vouchers.

When the reimbursement is made, the finance department makes the pfer voucher, and the debit subject is the same as the reserve fund reimbursement, and the credit item is the "other receivable" subject.

For the actual amount of expenditure less than the pre loan amount, the cash receipts should be compiled, the cash borrowed should be recovered, and the cash payment voucher should be prepared for the actual expenditure greater than the pre loan amount, so as to replenishment the funds paid by the staff.

Example: Dasheng company adopts the non quota reserve system to the administration department, and the administrative section pre reserves 1600 yuan for the purchase of office supplies.

Borrowing: other receivables -- reserve fund (Administration) 1600

Loan: cash 16O0

The administrative department purchases office supplies 1520 yuan, and returns to the finance department for reimbursement by invoices and check in warehouses. The excess cash is returned to 80 yuan, and the finance department makes a pfer voucher. Its entry is:

Borrowing: management cost 1520

Cash 80

Loan: other receivables - reserve fund (Administration) 1600

The cashier recovered more than 80 yuan of unused cash.

If the administrative department actually buys 1780 yuan of office supplies and pays 180 yuan on its own, it will prepare a pfer voucher in accordance with the regulations when it is reimbursed. Its entry is:

Borrowing: management cost 1780

Loans: other receivables - reserve fund (Administration Branch) 16O0

Cash 180

The cashier paid 180 yuan in cash to the executive branch, and returned to the administrative staff for 180 yuan in advance.