Official document refers to the text material with specific format formed and used by the behavior main body in social activities for a certain purpose. The official document has certain legality, unity and standardization from writing to style, processing and handling. In the process of official document operation, it is required to be safe, fast and accurate.

At present, Document processing in tobacco business system After years of hard work, the work has basically been standardized, institutionalized and scientific, but there are still some problems that can not be ignored. problem :

The use of languages is not standardized. There are 13 kinds of official documents used by the state administrative organs, namely, orders, orders, approvals, announcements, notices, notices, announcements, motions, reports, requests, opinions, letters and minutes. There are 14 kinds of languages used by the Chinese Communist Party organs, namely resolutions, decisions, directives, opinions, notices, notices, communiques, reports, instructions, approvals, regulations, regulations, letters and minutes. There are 18 kinds of official documents in the party and government organs. However, quite a number of units or departments have gone beyond the scope of the above categories to use the language, such as self created languages, misuse of languages, merging of languages, unmarked types of writing, or omission of the names of official documents, and the abuse of languages.

Official documents are not standardized. The official document format of the State Administration (GB/T9704-1999) clearly specifies the specific requirements of the official document system of the State Administration, and the seventh chapter of the regulations on the handling of official documents of the Communist Party of China clearly stipulates the standard format of the official documents of the party. However, in practice, many official documents are not executed according to the requirements. For example, the format of the system is not standard, the number of the printed characters is wrong, the number is not required to be carried out, there is no issuer, the copy and copy authority is set at random, or even copied to the leader. The degree of emergency is not clear. The key words do not comply with the statutory requirements.

Official documents are not standardized. 發(fā)文不當(dāng)，首先是黨政不分，黨政機關(guān)各自的性質(zhì)和職能不同，文種使用必須堅持黨政分開的原則;起草不嚴(yán)，起草文件時不認真履行起草、初核、審核、簽發(fā)手續(xù)，甚至出現(xiàn)代替簽發(fā)文件的現(xiàn)象;分發(fā)無序，分發(fā)文件不按程序進行，代替?zhèn)魉?、委托傳送的現(xiàn)象依然存在，影響了公文的及時性和準(zhǔn)確性;簽收不準(zhǔn)，簽收文件時不能做到逐件清點，重要文件要逐頁查點，登記文件時不認真填寫來文機關(guān)、文號、文種、內(nèi)容等;傳閱無束，公文辦理部門不能及時掌握文件去向，出現(xiàn)漏傳、誤傳，領(lǐng)導(dǎo)批閱文件時批辦意見不準(zhǔn)確、不及時，甚至形成壓文不辦，影響了正常工作;辦理不力，批示后的公文，業(yè)務(wù)辦理部門在辦理執(zhí)行過程中不按時限和內(nèi)容要求嚴(yán)格辦理，不及時反饋辦理情況，使公文形同虛設(shè);督辦不嚴(yán)，目前煙草商業(yè)系統(tǒng)無專門的公文督辦機關(guān)和工作崗位，所以使公 Due to various subjective or objective reasons, it is difficult to put in place in the process of handling the documents. After the completion of official documents, the documents can not be archived and kept in good time in accordance with the requirements of the "People's Republic of China Archives Law". Although archives have been collated, there is still a phenomenon of "no return" or "leakage". The responsibility is unclear, and there is a lack of uniform rules for the handling of official documents. {page_break}

In order to improve the quality of official documents in tobacco business system, we must conscientiously carry out the regulations and measures of the Party Central Committee and the State Council. We must improve the overall quality of secretarial staff. We must form some normative disciplinary provisions so as to reverse the passive situation of official document processing in time. The implementation of official document processing is standardized, institutionalized and scientific. This is a pressing matter of the moment. The "three spanformation" is also a clear requirement in the way of handling documents in state administrative organs.

Most of the secretaries in tobacco business system are trained and trained on their own jobs. With the development of the situation, the quality of their business needs to be further improved, and their business skills need to be further updated. Officials of public documents must consciously strengthen their ideological and moral cultivation and improve their policy level, continuously enhance their consciousness of implementing the basic line of the party, take the lead in learning the law and understand the law, and always maintain political sobriety and firmness, so as to grasp the policy, legal, unified and standardized rules for dealing with official documents. Official documents handling personnel should conscientiously study business knowledge and strive to adapt to the new situation of reform and development of the tobacco industry. We should constantly improve the language foundation and the handling capacity of official documents in combination with their respective jobs and tasks. The tobacco business system should strengthen the professional training of official documents, improve the treatment of official documents, improve the management of official documents, enrich staff, and recruit high-quality secretaries for the talent market if necessary. Official documents must have a good work style, a spirit of selfless dedication, love of Posts and hard work. Starting from the scientific concept of talent, starting from the actual work, we should select the right and capable person, strengthen the training of the politically strong, outstanding performance and proficient comrades, and reuse them and enrich them into the management team of official documents.

In view of the problems and loopholes in the operation of official documents, it is necessary to take practical measures. Measures :

On the basis of the regulations and measures of the Party Central Committee and the State Council, combined with the actual situation of the industry, the working rules are further worked out to promote standardized management; a special document handling and supervising organization is set up to identify full-time personnel; when establishing various management regulations and methods, regular inspections and strict rewards and punishments shall be made; and a registration system for official records management personnel's performance will be established. In the year of the year, the performance records will be registered and deposited into personal files. From the drafting of the official documents to the whole filing process, the personnel in charge must strictly enforce the regulations and measures, so that the research drafting should be in place, the audit production will be in place, the distribution and receipt will be in place, the circulation will be in place, and the supervision and filing will be in place.