Liu Yingru reminded everyone that each document may have a different version. It is suggested that each update should be dated, so that the latest version of the document can be found quickly. If you want to trace the previous content or whether the revision is wrong, you can also find it easily. In addition to the product division, even Guoliang has taken the opinions of colleagues, suggesting that it can be divided according to the department business that he often contacts, such as the Business Department, Marketing Department, Finance Department, etc; Or according to document functions, such as contracts, work reports, manufacturer information, etc. The key point is to understand your own work objects and needs to classify. After classification, it is better to use the file classification set with index inner page to store them, so as to facilitate searching. In addition to paper documents, the collection of periodicals also occupies a large space. Liu Yingru, who often reads periodicals, once stacked all the periodicals into a hill, which is not only bad for reading and taking up space, but also difficult for colleagues to find out that sometimes they never return after borrowing. Now Liu Yingru has also classified the journals into weekly and monthly journals in an orderly way. The weekly journals are divided into Business Weekly, Digital Weekly, etc. The monthly journals are divided into CHEERS Magazines, Tianxia Magazines, etc., each kind of publication is arranged in chronological order, and the categories are separated by small partitions or small bookshelves on the desk, so that it is very convenient to access materials, and colleagues can borrow them easily, and they are also less likely to lose them. As for the classification, how detailed should it be? Don't be addicted. A complicated classification system may cause difficulties in searching. Julie Morgan Stein reminded everyone in "It's easy to store" that it is more convenient to classify 20 files, each containing 10 files, than to only hold 2 files in each of the 100 files. For too complex classification, you may forget the logic of classification after a period of time, so that you can't find the file and feel frustrated, leading to you don't want to summarize the file properly, which will miss the benefits of classification and induction. Step 3: Positioning after storage After sorting out your own classification system, remember to label the volume, and then store it before positioning. In addition to general label paper, color label paper can also be selected for the production of labels, which is more helpful for the classification and search of major items. In addition to the production of volume labels, they can also be marked in interesting ways. Xiao Chunyu put forward foreign examples. For tailors, they can use many sewing tools, scissors and color pens. They will stick each object outside the drawer instead of a label, which is not only clear at a glance, but also highlights the fun of storage and the characteristics of work. Or you can use Polaroid to take pictures of the items and paste them on the outside of the storage box. There are many kinds of tools to store, and you can purchase them according to your needs. For round-trip official documents, you can use a double-layer file box to distinguish in from out, that is, pending or processed. Usually, the design of such binders can be stacked or removed, and consumers can use them freely. For classified documents, loose leaf folders, L-shaped transparent folders, magazine boxes, etc. can be used to store them, or hanging loose leaf folders can be used to place them at the bottom of the sleeve cabinet. If there is a vertical filing cabinet or ideal cabinet, it is also suitable for placing sorted hanging documents or miscellaneous magazines.